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The draft policies are being updated as part of the regular review cycle and this has included addressing any known issues regarding the policies.
The four draft Fleet Policies have incorporated relevant and updated policy information from the following policies which will be retired: Vehicle Pooling; Salary Sacrifice - Leaseback Motor Vehicles; Traffic Offenses & Parking Fines; Vehicle Pooling.
Key updates and improvements include simplifying terminology and categories, improving consistency, efficiency and clarity as well as insuring transparency and fairness.
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Council’s light vehicle fleet is retained to support the provision of services to the community and to achieve Council’s corporate and business plan objectives. It must be used ethically, effectively and efficiently in performing official duties. The fleet comprises passenger vehicles and commercial utility vehicles.
Fleet Services manages light vehicles under two main broad categories:
- A fleet of dedicated pool vehicles is available for employee use based at Katoomba headquarters, South Street depot and Springwood depot. These vehicles are available for all employees with the appropriate driver’s licence to use during work hours for business purposes.
- Employees holding positions which have a light vehicle assigned to them may enter into a vehicle use agreement (VUA): an agreement allowing private use of a vehicle outside of work hours It is anticipated that this policy will be endorsed by the Policy Control Group and then adopted by ELT and then placed on the Staff Intranet.
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The Heavy Vehicle and Plant Fleet is retained and used to support a number of Council’s Services and must be used lawfully, effectively and efficiently in performing official duties. The purpose of the Fleet is to provide vehicles and equipment to support Council’s business outcomes. Business and operational requirements of Council determine the composition of the Fleet including heavy vehicle and plant acquisition, management and disposal.
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This policy applies to all Council staff who utilise small plant. Small Plant refers to equipment which has a capital purchase price equal to or less than $5000 excluding GST and which is petrol or diesel-powered hand-held or gardening equipment.
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Blue Mountains City Council (Council) will deploy GPS devices in certain vehicles and plant to support the efficient use, maintenance and security of Council assets and safety of staff. In doing so, Council will comply with all relevant requirements of the Workplace Surveillance Act 2005 (NSW) (WS Act), including notification of use.
